How it works

Follow these 3 simple steps to get Slack notifications when customers leave low satisfaction scores

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Survey Response

App connector: Delighted • Time to complete: 2 minutes
Why this matters: This trigger monitors your Delighted account for incoming survey responses and kicks off the workflow whenever a customer submits feedback.

You'll need to install the webhook URL that MESA provides into your Delighted account settings. This creates a direct connection between Delighted and MESA so survey responses flow automatically into the workflow. Once configured, every time someone completes your customer satisfaction survey, this step captures their response data including their score, comments, name, and email address. This data then passes to the next step for evaluation.

Filter: Check if the score is less than 5

App connector: Filter • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step evaluates each survey response to determine if the customer's satisfaction score qualifies as "low" and needs team attention.

The filter automatically checks if the customer's score is less than 5 (on Delighted's typical 1-10 scale). You can adjust this threshold by changing the comparison value - for example, setting it to 6 if you want to catch more borderline responses, or 4 if you only want the most critical feedback. If the score meets your criteria, the workflow continues to notify your team. If the score is higher, the workflow stops here and no notification gets sent.

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Send Message

App connector: Slack • Time to complete: 2 minutes
Why this matters: This step delivers an immediate Slack notification to your team with the customer's feedback details so you can respond quickly to dissatisfied customers.

You'll select which Slack channel should receive the low score alerts - typically your customer success or support channel. The message automatically includes the customer's name, their numerical score, their written comments, and their email address so your team has everything needed to follow up. Make sure to invite the MESA Slack app to your chosen channel first by typing @MESA and clicking the invite button, as private channels won't appear in the dropdown until you do this.

Make it your own

Customize this workflow even further:

Escalate to different channels by score range
Set up multiple filter steps to route extremely low scores (1-3) to your leadership channel while moderate concerns (4-6) go to your support team.
Create follow-up reminders
Add a delay step and second Slack message to remind your team to follow up if no action has been taken within 24 hours.
Log responses to spreadsheets
Connect a Google Sheets step to automatically track all low scores in a spreadsheet for trend analysis and reporting to management.
Deploy AI for response suggestions
Add an AI agent that analyzes the customer's comment and suggests personalized response strategies based on the specific issue mentioned.

Frequently asked questions

What score threshold should I set to get useful alerts without notification overload?
A score of 5 or below works well for most teams using a 1-10 Delighted scale, capturing genuinely dissatisfied customers while avoiding alerts for neutral responses. If you're getting too many notifications, try lowering it to 4 or below for only the most critical feedback.
Can I customize the Slack message format or add more customer details?
Yes, you can edit the message template to include additional fields from Delighted like survey date, customer properties, or custom fields you've set up. You can also format the message with Slack's markup for better readability.
Will this work if I use Delighted's NPS surveys instead of satisfaction surveys?
Absolutely. The workflow captures any Delighted survey response regardless of type, so it works with NPS (Net Promoter Score), CSAT (Customer Satisfaction), or CES (Customer Effort Score) surveys - just adjust your filter threshold accordingly since NPS uses a 0-10 scale.
What is a template?
Templates are pre-made workflows by our team of experts. Instead of building a workflow from scratch, these have all the steps needed to complete the task.
Can I personalize a template?
Yes! Every step can be customized to meet your exact requirements. Additionally, you can even add more steps and make it more sophisticated.
Are templates free?
Yes! Our entire library containing hundreds of templates are free to use and customize to your exact needs.

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