How it works

Follow these 5 simple steps to get instant alerts when customers choose expedited shipping options

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Order Created
App connector: Shopify • Time to complete: 0 minutes (Auto-configured)
Why this matters: This trigger monitors all new Shopify orders in real-time to catch expedited shipping selections immediately, ensuring your team can prioritize urgent orders without manually checking each one.

The workflow automatically activates whenever a new order is placed in your Shopify store. No configuration is needed - it connects directly to your Shopify order system and captures all order details including shipping method, customer information, and delivery address. The trigger passes complete order data to the filtering step to determine if expedited shipping was selected.

Filter
App connector: Filter • Time to complete: 1 minute
Why this matters: This filter identifies orders with expedited shipping methods by scanning the shipping line title, preventing unnecessary alerts for standard shipping orders and keeping your team focused on time-sensitive deliveries.

The filter checks if the shipping method contains "2 day" or "next day" in its title to identify expedited orders. You can customize these keywords to match your store's specific expedited shipping method names (like "Express," "Priority," or "Rush"). If the order doesn't match the expedited shipping criteria, the workflow stops here. If it does match, all order data continues to the next step for team notification.

Retrieve Shop
App connector: Shopify • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step fetches your shop's domain information to build the correct admin URL in the notification email, ensuring your team can click directly to the order page without navigating manually.

The workflow automatically retrieves your Shopify store's configuration details, specifically the shop domain needed to construct the proper admin URL. No configuration is required - it uses your existing Shopify connection to pull shop information. This data gets passed to the email step to create a clickable link that takes your team directly to the order in your Shopify admin.

Send Email
App connector: Email • Time to complete: 2 minutes
Why this matters: This email notification immediately alerts your logistics team about the expedited order with all critical details and a direct link to take action, eliminating delays in processing time-sensitive shipments.

Configure the "What email address should receive this notification?" field with your logistics team's email address or distribution list. The email includes the order number, shipping method, destination city/state/country, and a direct link to view the order in Shopify admin. The subject line automatically shows the shipping method and order number for quick identification in busy inboxes.

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Order Add Tag
App connector: Shopify • Time to complete: 1 minute
Why this matters: This tag creates a permanent visual marker on the order that helps your team quickly identify expedited orders in Shopify's order list, enabling faster processing and preventing time-sensitive orders from getting missed.

Set the "What tag would you like to add to the order?" field to identify expedited orders - the default "Expedited shipping" tag works well, or customize it to match your team's terminology like "Rush Order" or "Priority Shipping." The tag appears immediately on the order in your Shopify admin, making it easy to filter and sort expedited orders for processing priority.

Make it your own

Customize this workflow even further:

Add conditional tagging for different shipping speeds
Create separate tags for "Next Day," "2-Day," and "3-Day" shipping by adding multiple filter conditions and tag actions, helping your team prioritize the most urgent orders first.
Connect to project management tools
Extend the workflow to create tasks in Asana, Trello, or Monday.com when expedited orders arrive, ensuring logistics tasks get assigned and tracked properly.
Send SMS alerts for next-day orders
Add an SMS notification step that triggers only for next-day shipping orders, giving your fulfillment team instant mobile alerts for the most time-critical shipments.
Update inventory tracking tables
Store expedited order details in a custom database table to track shipping performance, analyze delivery times, and identify which products frequently require rush shipping.

Frequently asked questions

Can I filter for multiple expedited shipping methods beyond "2 day" and "next day"?
Yes, you can add more filter conditions in Step 2 by clicking "Add condition" and including terms like "express," "priority," "overnight," or "rush" to match all your expedited shipping options.
What happens if the email address in Step 4 bounces or is incorrect?
The workflow will continue running and still add the tag to orders, but you won't receive email notifications. Check your MESA activity log to see delivery failures and update the email address in the step.
Will this work with third-party shipping apps that create custom shipping methods?
Yes, as long as your shipping app creates shipping methods with recognizable names containing expedited keywords. You may need to customize the filter conditions in Step 2 to match the exact naming convention your shipping app uses.
What is a template?
Templates are pre-made workflows by our team of experts. Instead of building a workflow from scratch, these have all the steps needed to complete the task.
Can I personalize a template?
Yes! Every step can be customized to meet your exact requirements. Additionally, you can even add more steps and make it more sophisticated.
Are templates free?
Yes! Our entire library containing hundreds of templates are free to use and customize to your exact needs.

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