How it works

Follow these 3 simple steps to start exporting Etsy orders to Google Sheets automatically

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Receipt Created
App connector: Etsy • Time to complete: 3 minutes
Why this matters: This trigger captures Etsy orders the instant they're placed, enabling immediate order logging that provides real-time visibility into sales for fulfillment coordination, inventory tracking, and performance monitoring.

This step connects to Etsy's webhook system to receive real-time notifications when customers place orders in your shop. You'll need to provide your Etsy Shop ID, which you can find in your Etsy shop URL (the numbers after "/shop/"). Once configured, this trigger runs automatically in the background and passes the complete order data (customer info, products purchased, pricing, shipping details) to the next step for processing.

Loop
App connector: Loop • Time to complete: 0 minutes (Auto-configured)
Why this matters: Processes each product in the order separately, creating individual spreadsheet rows for each item to enable line-item-level tracking, fulfillment workflows, and granular sales analysis.

The Loop step takes the transaction data from the Etsy order and iterates through each line item that was purchased. For example, if a customer buys a necklace, earrings, and a bracelet in one order, this step will process each product individually with its own quantity, price, and product details. This ensures your Google Sheets gets granular data where each row represents one specific product purchase rather than lumping everything into a single order summary.

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Add Row
App connector: Google Sheets • Time to complete: 3 minutes
Why this matters: Creates a detailed spreadsheet record for each product with all order, customer, and product information in one place, providing your fulfillment or operations team with complete information needed to process Etsy orders efficiently.

This step creates a new Google Sheets spreadsheet (if one doesn't exist) or adds rows to your existing sheet with the product data from each loop iteration. You'll configure which columns to include from options like Receipt ID, Customer Name, Total Price, Shipping Address, Product Title, Product ID, Product Quantity, Product Price, and Store Manager Link. The workflow automatically handles the spreadsheet creation and formatting, so each new Etsy sale appears as a properly organized row with all your selected data points.

Make it your own

Customize this workflow even further:

Add order status tracking
Create a companion workflow triggered by Etsy order updates that searches the spreadsheet for matching receipt IDs and updates a "Status" column with current fulfillment state, creating a complete order lifecycle tracker.
Filter by product or price
Add filters before the spreadsheet write that check product titles, tags, or order total, then only log specific types of orders (like custom orders or wholesale orders) for focused tracking.
Calculate daily sales summaries
Create a scheduled workflow that reads the day's new rows and sends email or Slack summaries with total sales, number of orders, and top-selling products for daily performance monitoring.
Integrate with shipping platforms
Add steps after the spreadsheet write that send order data to shipping or fulfillment platforms via their APIs, creating automated fulfillment workflows triggered by Etsy orders.

Frequently asked questions

Can I add custom columns beyond the template options?
Yes, after initial setup, edit the "Add Row" step in the workflow builder and modify the body.fields object to add additional columns mapped to any Etsy receipt or transaction data variables available in the workflow context.
What happens if I change columns after orders have been logged?
Adding new columns will leave existing rows' cells blank for those columns. Removing columns from the workflow won't delete existing data—those columns simply stop receiving new data. For major restructuring, consider creating a new spreadsheet.
Will this capture orders from multiple Etsy shops?
This workflow monitors one Etsy Shop ID. To track multiple shops, create separate workflows for each shop (each configured with a different Shop ID), either writing to separate spreadsheets or including a "Shop Name" column to distinguish sources in a shared spreadsheet.
What is a template?
MESA templates are fully pre-configured workflows built and vetted by Shopify Experts. Unlike competitor templates that provide basic scaffolds requiring extensive setup, MESA templates come with all data variables properly mapped, required fields configured, and steps ready to activate. You can turn them on immediately and start automating.
Can I customize a template?
Absolutely! While our templates work out-of-the-box, every step can be personalized to match your exact business requirements. Add conditional logic, integrate additional apps, or build more sophisticated workflows. MESA's templates provide a solid foundation that you can expand as needed.
Are templates free?
Yes! Our entire library of expert-built, production-ready templates is free to use. Unlike platforms that charge for premium templates or provide only basic scaffolds, MESA gives you access to hundreds of fully-configured, vetted workflows at no additional cost.

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