How it works

Follow these 3 simple steps to save new Etsy listings in Google Sheets automatically

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Active Listing Created
App connector: Etsy • Time to complete: 2 minutes
Why this matters: This trigger monitors your Etsy shop for new active listings and kicks off the entire workflow whenever you publish a new product.

The trigger connects to your Etsy shop and checks hourly for newly created active listings. You'll need to select your Etsy shop from the dropdown menu or enter your Shop ID if your shop doesn't appear in the list. Your Shop ID is the unique number assigned to your Etsy store, which you can find in your shop's URL or Etsy seller dashboard. Once configured, this trigger runs automatically in the background and passes the new listing data to the next step.

Retrieve Listing
App connector: Etsy • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step fetches complete product details for the new listing, ensuring you get all the information needed to populate your spreadsheet columns.

The retrieve action automatically pulls comprehensive listing data including title, description, SKU, pricing, and listing ID from Etsy's database. This step uses the listing ID from the trigger to fetch the full product details that aren't available in the initial trigger event. The system handles this data retrieval automatically - no configuration needed from you. All retrieved information gets formatted and prepared for the Google Sheets step.

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Add Row
App connector: Google Sheets • Time to complete: 2 minutes
Why this matters: This step creates a new row in your Google Sheets spreadsheet with all the product details, giving you an organized record of each new listing.

The Add Row action connects to Google Sheets and creates a new spreadsheet with your chosen name, then populates it with your new listing data. You'll specify what to name your spreadsheet in the "create_spreadsheet_name" field. The template includes five default columns: Listing ID, Listing Title, Description, SKU, and Price, though you can customize which columns to include during setup. Each time a new listing is created, a new row gets added automatically with the corresponding product information.

Make it your own

Customize this workflow even further:

Filter by product categories
Add conditions to only save listings from specific categories or with certain tags, helping you focus on particular product lines.
Send notifications to your team
Connect Slack, Discord, or email actions to alert your team whenever new high-value or featured listings go live.
Store enhanced product data
Add columns for inventory levels, shipping weights, or custom product attributes by connecting additional Etsy data retrieval steps.
Deploy AI for listing optimization
Use AI agents to analyze your listing descriptions and suggest SEO improvements or pricing recommendations based on market data.

Frequently asked questions

Can I track listings from multiple Etsy shops in the same spreadsheet?
No, this template is designed for one shop per workflow. To track multiple shops, create separate workflows for each shop and either use different spreadsheets or modify the template to include a "Shop Name" column to distinguish between shops.
What happens if I already have a Google Sheets file with the same name?
The workflow will create a new spreadsheet with a modified name (like "My Etsy Listings (1)") to avoid overwriting your existing file. If you want to append to an existing spreadsheet instead, you'll need to modify the Google Sheets step to target your specific spreadsheet ID.
Will this capture listings that I create as drafts first?
No, this workflow only triggers when listings become "active" - meaning they're published and visible to buyers. Draft listings that haven't been published yet won't trigger the workflow until you make them active.
What is a template?
Templates are pre-made workflows by our team of experts. Instead of building a workflow from scratch, these have all the steps needed to complete the task.
Can I personalize a template?
Yes! Every step can be customized to meet your exact requirements. Additionally, you can even add more steps and make it more sophisticated.
Are templates free?
Yes! Our entire library containing hundreds of templates are free to use and customize to your exact needs.

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