Create an Asana Task for Each New Shopify Order

4 min setup
No coding required
Runs automatically

Streamline order management by automatically creating a task in Asana each time a Shopify order is placed. This MESA workflow template helps you and your team stay organized, prioritize order fulfillment, and reduce the need for manual data entry. Keep track of new orders in real-time, prevent backlogs, and ensure a seamless process from order placement to fulfillment.

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Order Created
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Create Task

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How it works

3 steps to start creating Asana tasks for every new Shopify order

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Order Created

App connector: Shopify • Time to complete: 0 minutes (Auto-configured)
Why this matters: This trigger detects new orders in real-time, capturing all the order data needed to create detailed Asana tasks with customer and product information.

When a customer completes a purchase on your Shopify store, this trigger automatically captures the complete order details including customer information, shipping addresses, line items, and order totals. The trigger runs instantly when orders are created and passes all order data to the next steps. No configuration is needed - it automatically connects to your Shopify store and monitors for new orders.

Retrieve Shop

App connector: Shopify • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step gets your store's domain name so the Asana task can include a direct link back to the order in your Shopify admin.

This step automatically retrieves your shop information from Shopify, specifically your myshopify domain name. The domain gets used in the final step to create clickable links in the Asana task that take you directly to the order details in your Shopify admin. This runs automatically each time and requires no setup from you.

Asana logo icon

Create Task

App connector: Asana • Time to complete: 2 minutes
Why this matters: This creates the actual Asana task with all order details formatted for easy review, including customer info, product details, and admin links.

You'll configure this step to specify which Asana workspace and project should receive the new tasks. In the "What is the workspace?" field, enter your Asana workspace ID, and in the "What is the project?" field, enter your target project ID. The task automatically gets named with the order number and includes comprehensive order details in the description: customer contact information, shipping and billing addresses, individual line items with quantities and SKUs, plus a direct link to view the full order in Shopify admin.

Ready to set this up? It only takes 4 minutes.

Our support team will even help you personalize this workflow for free.

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Make it your own!

Customize this workflow even further:

Set task priorities based on order value
Add conditions to assign high-priority labels to Asana tasks when order totals exceed your VIP customer threshold.
Chain multiple project management actions
Connect additional steps to update customer records, notify fulfillment teams via Slack, and create calendar reminders for follow-up touchpoints.
Store order analytics in tables
Save order metrics, customer lifetime value, and product performance data in MESA tables for advanced reporting and trend analysis.
Deploy AI agents for smart task routing
Let AI agents analyze order details and automatically assign tasks to specific team members based on product types, shipping locations, or customer segments.

Common questions

Will this create separate Asana tasks for orders with multiple products?

Can I customize which order information appears in the Asana task?

What happens if my Asana project gets archived or deleted?

Ready to start creating Asana tasks for every new Shopify order?

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Need help? Our automation experts will help you personalize this workflow for free. Contact support