How it works

Follow these 3 simple steps to start automatically saving Shopify order upload files to your Dropbox storage

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Order Created
App connector: Uploadery • Time to complete: 0 minutes (Auto-configured)
Why this matters: This trigger monitors your Shopify store for new orders that contain file uploads through Uploadery, ensuring every customer file gets captured automatically without manual checking.

When a customer places an order with uploaded files (like custom designs, artwork, or documents), this trigger activates the workflow and collects all the upload data from that order. The trigger specifically looks for Uploadery upload fields, which means it will only fire when orders actually contain customer file uploads. It passes the file URLs and order information to the next steps for processing.

Loop
App connector: Loop • Time to complete: 0 minutes (Auto-configured)
Why this matters: This step handles orders with multiple file uploads by processing each uploaded file individually, ensuring no files get missed regardless of how many a customer uploads.

The Loop step takes the collection of uploaded files from the trigger and creates individual processing cycles for each file. If a customer uploads 3 files with their order, this step will run the subsequent Dropbox save action 3 separate times - once for each file. This prevents files from being skipped or overwritten and maintains the integrity of multi-file orders.

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Save File
App connector: Dropbox • Time to complete: 2 minutes
Why this matters: This action downloads each customer file from Shopify and stores it in your Dropbox account with proper organization, creating a reliable backup system for all order-related uploads.

The Save File step connects to your Dropbox account and downloads each file using the URL provided by the loop. You'll need to configure your Dropbox connection and specify the file path where uploads should be stored (the default path uses the original filename). The step processes each file individually, maintaining the original file format and name while organizing them in your designated Dropbox folder structure.

Make it your own

Customize this workflow even further:

Organize files by order number
Set up folder structures in Dropbox using order details, like creating separate folders for each order number or customer name to keep uploads organized.
Add file processing notifications
Connect Slack, email, or SMS alerts to notify your team whenever new customer files are uploaded and saved, so you can respond quickly to custom orders.
Apply conditional file handling
Use filters to handle different file types differently - perhaps saving design files to one folder and documentation to another based on file extension or order tags.
Connect to project management tools
Automatically create tasks in Asana, Trello, or Monday.com when certain file types are uploaded, turning customer uploads into actionable work items for your team.

Frequently asked questions

What file types and sizes does this workflow support?
The workflow handles any file type that Uploadery supports in your Shopify store, including images, PDFs, documents, and design files. File size limits depend on your Uploadery app settings and Dropbox storage capacity, but typical customer uploads process without issues.
Will files be organized in Dropbox or just dumped in one folder?
By default, files are saved to your root Dropbox folder using their original filenames. However, you can customize the file path in the Save File step to create organized folder structures, such as sorting by order number, customer name, or upload date.
What happens if the same customer uploads files with identical names in different orders?
Dropbox will automatically rename duplicate files by adding numbers (like "design.pdf" becomes "design (1).pdf"), preventing overwrites. To avoid this, consider customizing the file path to include order numbers or timestamps in the filename structure.
What is a template?
Templates are pre-made workflows by our team of experts. Instead of building a workflow from scratch, these have all the steps needed to complete the task.
Can I personalize a template?
Yes! Every step can be customized to meet your exact requirements. Additionally, you can even add more steps and make it more sophisticated.
Are templates free?
Yes! Our entire library containing hundreds of templates are free to use and customize to your exact needs.

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