How to Automatically Transcribe Meetings and Send Notes to Slack
Meeting notes disappear faster than coffee breaks. You finish a productive discussion, everyone nods in agreement about next steps, then three days later someone asks, “Wait, what did we decide about the budget?”
Most teams rely on one person to frantically scribble notes while trying to participate in the conversation. This creates a bottleneck where important decisions get lost in someone’s notebook or buried in a document that half the team never sees.
The smartest teams have figured out how to capture every word automatically and get those insights where their team actually works. When meeting transcripts and summaries land directly in your Slack channels, everyone stays aligned without the manual work of note-taking and distribution.
Ready to automate meeting documentation?
Every meeting gets AI-generated notes sent to Slack automatically.
MESA Template ID
transcribe-meeting-send-notes-slack
In this article:
Step-by-step: Transcribe meetings and send notes to Slack automatically
Time needed: 5 minutes
This automation turns meetings into actionable documentation. When a meeting transcript is ready in Recall, AI analyzes the conversation to generate a concise summary, extract action items and decisions, then sends the notes to Slack. Perfect for remote teams, meeting follow-up, or ensuring everyone has access to key takeaways without manual note-taking.
- Meeting transcript triggers note generation
When Recall finishes transcribing a meeting, the workflow captures the complete transcript with timestamps and speaker names. This initiates the AI analysis process.
- AI analyzes transcript and generates notes
AI reads the entire conversation and creates structured meeting notes including a 2-3 paragraph summary, a clear list of action items and decisions, and identifies follow-ups. If no action items exist, it explicitly states that.
- Notes are sent to Slack
The AI-generated meeting notes are posted to your Slack channel, making the summary and action items accessible to your team without manual distribution.
- Turn on and test
Turn on the workflow and either record a test meeting with Recall or wait for your next meeting to verify:
The transcript triggers the workflow correctly
AI generates accurate summary and action items
Notes post to the correct Slack channel
Formatting appears readable and professional
Action items are properly extracted
Once confirmed, the workflow will run automatically after every Recall meeting.
Automated meeting notes that capture decisions and next steps.
Takes about 3 minutes to set up.
MESA Template ID
transcribe-meeting-send-notes-slack
Tips on automating meeting transcription and Slack delivery
1. Filter meetings by calendar or attendee criteria
Not every meeting needs to be transcribed and shared with your team. Set up your automation to only process meetings that match specific criteria – like meetings in certain Google Calendar calendars, meetings with more than 3 attendees, or meetings tagged with specific keywords in the title. This prevents your Slack channels from getting cluttered with transcripts of personal calls or routine one-on-ones that don’t require team-wide visibility.
2. Customize message formatting for different meeting types
Different types of meetings call for different levels of detail in your Slack summaries. Configure your automation to send full transcripts for important strategy sessions, condensed AI-generated summaries for weekly team check-ins, and just action items for quick planning meetings. You can route these formatted messages to different Slack channels based on the meeting type, keeping your team communications organized and relevant.
3. Use AI to extract key information before sending to Slack
Raw meeting transcripts can be overwhelming when dropped into Slack. Instead of sending everything, use AI to pull out the most important elements – action items with assigned owners, key decisions made, deadlines mentioned, and follow-up questions. This gives your team members the essential information they need without having to read through entire conversations, making your automated meeting notes actually useful rather than just comprehensive.
Related workflow template:
MESA Template ID
send-google-calendar-events-to-recall-meeting-bot
Reasons to automatically transcribe meetings and send notes to Slack
Keep remote team members in the loop without meeting overload
When you’re running a distributed team, not everyone can attend every meeting. Rather than scheduling additional catch-up meetings or sending lengthy email summaries, automated transcription lets absent team members quickly scan what they missed and jump into relevant discussions when needed.
Create searchable company knowledge without dedicated documentation
Meeting conversations often contain valuable context, decisions, and institutional knowledge that are never captured in formal documentation. When meeting notes are automatically posted to Slack, your team creates a searchable archive of decisions and discussions without requiring anyone to maintain a separate knowledge base.
Capture spontaneous ideas that emerge in conversation
The best insights often come up organically during meetings—side comments, creative solutions, or connections between different topics. Automated transcription catches these moments that might otherwise be forgotten, making them available for later reference when someone is ready to act on them.
Reduce the pressure to take perfect notes during meetings
When you know the meeting will be automatically transcribed and shared, participants can focus on the conversation instead of frantically trying to capture every detail. This leads to more engaged discussions and better outcomes from your meetings.
Make meetings accessible for different learning and processing styles
Some team members process information better when they can read through content at their own pace rather than listening. Automated transcripts give everyone the option to engage with meeting content in the format that works best for them.
Related:
Frequently asked questions
The best AI transcription tools depend on your specific needs, but popular options include Recall, Otter.ai and Grain. Recall stands out because it integrates seamlessly with MESA for automation workflows. The key is choosing a tool that offers reliable API access so you can automatically process transcripts after meetings end, rather than manually handling each one.
Set up automatic transcription by connecting your meeting tool (like Google Calendar) to a transcription service (like Recall) through MESA. Create a workflow that triggers when new meetings are scheduled, automatically invites the transcription bot, then processes the transcript and sends formatted notes to your chosen Slack channel. This eliminates the manual step of remembering to start recording or invite bots to each meeting.
Yes, you can route meeting summaries to different Slack channels based on meeting criteria. Use MESA to set up conditional logic that checks meeting details like attendees, calendar names, or meeting titles, then automatically sends summaries to the appropriate channel. For example, product meetings can go to #product-updates while all-hands meetings go to #general.
Use the built-in Filter tool to set up conditions in your automation workflow. You can exclude meetings based on keywords in titles (like “1:1” or “personal”), duration (skip meetings under 15 minutes), attendee count (only share team meetings), or calendar source. This prevents your Slack channels from getting cluttered with every brief check-in or personal appointment.
Yes, you can customize summary formats using AI processing before sending to Slack. Set up your workflow to analyze the raw transcript, extract key points, action items, and decisions, then format them consistently. You can include meeting metadata like date, attendees, and duration, plus structure the content with clear sections for easy scanning by your team.
Next steps…
Here are 3 simple steps to start multiplying your impact:
- Try MESA free. Start a 7-day free trial and get your first workflow running.
- Use a template. Our workflow templates are a great way to get started and are 100% customizable.
- Talk to human experts. MESA is fully supported via chat and email. We even offer custom workflow services. Reach out with any questions.
