Getting the right data to the right people can feel impossible when your Shopify store grows and your team expands. Google Sheets gives you a simple, secure way to share information with everyone—without handing out the keys to your entire store. You control who sees what, so every partner, accountant, or marketer only gets the data they need.
You can do a lot more than just export orders. Once you combine Shopify with Google Sheets, you can pull in numbers from your inventory system, email platform, or even outside sources like weather reports. Suddenly, your spreadsheet turns into a powerful dashboard that helps you spot trends and make smarter decisions, and no fancy business intelligence tools are required.
With a few smart steps, you can learn how to set up a workflow once and then watch Shopify data update your spreadsheets automatically, day after day.
TL;DR: Skip the setup hassle. Use this ready-made template to automate your Shopify order data into Google Sheets now!
MESA Template ID
send-shopify-orders-to-google-sheets
Why automate Shopify data to Google Sheets
Google Sheets acts like Switzerland for your business data. You decide exactly who gets to see what, so your fulfillment partner can ship orders, your accountant can review sales, and your marketing team can track customer behavior without exposing your store’s sensitive information or risking accidental changes.
When you bring more data sources into the mix, the value multiplies. Add in your email marketing stats, inventory levels, or outside data, and you get a clearer picture of what drives your sales. You can even use Shopify to Google Sheets automations to create custom dashboards for every department, so everyone works from the same trusted source.
The best part? You don’t need expensive software to get insights. Google Sheets lets you slice and dice your data any way you want, matching the flexibility of big-name analytics platforms—without the big price tag.
Step-by-step guide: Connect Shopify orders to Google Sheets
Time needed: 5 minutes
Setting up this automation is like building a bridge between your store and your spreadsheet. Once it’s built, data flows automatically without you lifting a finger. The exact steps to make this workflow are as follows:
Set up Shopify order created trigger
Start the workflow to trigger when new orders in your Shopify store are received.
Retrieve shop details
This step fetches your Shopify store information to ensure proper URL construction for order references in your spreadsheet.
Configure product loop
Add a loop step to process each product line item within the order separately. This ensures that every product in multi-item orders is properly recorded in your Google Sheet with its specific details including title, SKU, and price.
Set up Google Sheets integration
Connect to your Google Sheets document and map the column values to the corresponding data variables: Order URL (Shopify admin link) – This data variable is formatted to remove the “.myshopify.com” portion so we can use your store’s UUID to deep link to the in your Shopify admin site.
• Order Name • Customer Email • Shipping Name (First and Last) • Shipping Address • City • State/Province • Zip/Postal Code • Country • Product Name • Product SKU • Product Price
Enable the workflow
Turn the workflow ON and run it once with a sample order to ensure all data is being captured and transferred correctly before allowing it to run automatically with your live orders.
Ready to save time? Use the pre-built template above to connect Shopify and Google Sheets instantly.
MESA Template ID
send-shopify-orders-to-google-sheets
Tips on Shopify Google Sheets integration
Create multiple sheets for different purposes
Keep things tidy by splitting your automations. Set up one sheet for daily shipping, another for monthly sales, and maybe a third for inventory. This way, each person gets what they need—no scrolling through endless columns or rows. With Shopify to Google Sheets automations, you can build these specialized workflows for every department.
Use Google Sheets formulas to enhance your data
Google Sheets becomes much more than a static list when you add formulas. You can track profit margins, match SKUs to supplier costs with VLOOKUP, or build live sales dashboards. With automated data updating and spreadsheet formulas, you create a tailored analytics tool that works exactly how you want.
Accuracy matters, especially when you depend on your spreadsheet for decisions. Add rules to flag anything out of the ordinary, like unusually high order totals or unexpected shipping countries. These checks keep your data clean and your reports reliable.
Frequently asked questions
Can I export historical Shopify orders to Google Sheets?
Yes! You can use Time Travel to do a backfill of your past orders, so your spreadsheet starts off fully loaded with history—not just new data going forward.
What happens if Google Sheets reaches its row limit?
Google Sheets lets you store up to 10 million cells, which covers hundreds of thousands of orders. If you get close, just move older data into an archive sheet or set up an auto-archive rule. Most stores won’t need to worry about this for years.
Can I customize which order fields get exported?
You can choose exactly which details to include. Add custom fields, metafields, or calculated columns that match your business needs.
Is this integration secure for sensitive customer data?
All connections use secure APIs and authentication. Still, it’s smart to limit what you export—Google Sheets is safe, but it’s not designed for credit card data (which Shopify doesn’t provide through the API anyway).
Can multiple team members access the Google Sheet simultaneously?
Yes, and that’s the beauty of it. Everyone can open, edit, and analyze at once, with different permission levels so you stay in control. Just set clear rules about who can make changes to keep things running smoothly.
What you should do now
Whenever you’re ready…here are 4 ways MESA can help you get more done:
Sign up for MESA. The best way to get started is sign up for MESA today. Every plan includes the first 7-days free so you can be assured your workflow is running properly.
Browse pre-made templates. Our customizable workflow templates are a great way to get started more quickly.
Talk to our automation experts. If you need help personalizing any workflow template, guidance how to make any automation or, simply want us to make your workflow, we can help.
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Skip the setup. Get the template.
Use this template to save Shopify order data to Google Sheets automatically.
