{"id":4267,"date":"2022-05-12T19:23:30","date_gmt":"2022-05-12T19:23:30","guid":{"rendered":"https:\/\/www.getmesa.com/blog\/blog\/?p=4267"},"modified":"2025-12-13T01:49:58","modified_gmt":"2025-12-13T01:49:58","slug":"how-to-improve-team-communications-and-get-more-done","status":"publish","type":"post","link":"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/","title":{"rendered":"How to Improve Team Communication and Get More Done"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/kollective.com\/wp-content\/uploads\/2017\/09\/Generation-Now-Report-2017.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Nearly half of all US workers<\/a> want to be improving team communication. And the disconnect negatively affects employee engagement. Additionally, it\u2019s not just the employees\u2014<a href=\"https:\/\/hbr.org\/2017\/07\/stop-the-meeting-madness\" target=\"_blank\" rel=\"noreferrer noopener\">65% of senior managers<\/a> feel that meetings keep them from completing their work, 64% said the meetings come at the expense of deep thinking, and 71% state meetings are unproductive and efficient. So, one of the primary goals for companies should address how to improve team communications.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Let\u2019s explore how you can say goodbye to unnecessary meetings and hello to efficient communication.<\/p>\n\n\n\n<p class=\"inline-cta wp-block-paragraph\"><a href=\"http:\/\/app.getmesa.com\/install\" target=\"_blank\" rel=\"noreferrer noopener\">Try MESA free<\/a> for 7-days and enjoy support from automation experts!<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents:<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Meetings-101-Is-this-meeting-necessary\" >Meetings 101: Is this meeting necessary?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#The-3ds-Decisions-Debates-and-Discussion\" >The 3d\u2019s: Decisions, Debates, and Discussion<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#How-to-improve-team-communication\" >How to improve team communication<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Improve-team-communication-by-canceling-meetings\" >Improve team communication by canceling meetings<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Minimizing-meetings-without-going-completely-digital\" >Minimizing meetings without going completely digital<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Improving-team-communication-with-workflow-apps\" >Improving team communication with workflow apps<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Email-by-MESA\" >Email by MESA<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#SMS-by-MESA\" >SMS by MESA<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Approvals-by-MESA\" >Approvals by MESA<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Slack\" >Slack<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Discord\" >Discord<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Google-Drive\" >Google Drive<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/#Wrapping-Up\" >Wrapping Up<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-meetings-101-is-this-meeting-necessary\"><span class=\"ez-toc-section\" id=\"Meetings-101-Is-this-meeting-necessary\"><\/span>Meetings 101: Is this meeting necessary?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Every quarter, you should audit your calendar and ask yourself if you still need to have the scheduled meetings.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Ask yourself whether this meeting will facilitate an important decision, debate, or discussion. If it will, keep the meeting on the schedule.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can eliminate it and instead summarize the points in an email, Slack workflow, or shared document if it won&#8217;t. If the meeting solely reports key metrics, you can utilize a workflow that notifies stakeholders that they have new information to review at their convenience. This prevents forcing your employees to break their stride to gather in the conference room.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4.png\"><img loading=\"lazy\" decoding=\"async\" width=\"1084\" height=\"590\" src=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4.png\" alt=\"team communication, slack workflow, approval workflow app\" class=\"wp-image-4272\" srcset=\"https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4.png 1084w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4-300x163.png 300w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4-1024x557.png 1024w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4-768x418.png 768w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4-555x302.png 555w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4-360x196.png 360w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4-790x430.png 790w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-4-290x158.png 290w\" sizes=\"auto, (max-width: 1084px) 100vw, 1084px\" \/><\/a><figcaption class=\"wp-element-caption\">Over 55% of remote workers think that most meetings \u201ccould have been an email.\u201d<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-the-3d-s-decisions-debates-and-discussion\"><span class=\"ez-toc-section\" id=\"The-3ds-Decisions-Debates-and-Discussion\"><\/span>The 3d\u2019s: Decisions, Debates, and Discussion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If the goal is only to keep meetings that foster decisions, debates, and discussions, how do you know what\u2019s important enough to stay on the calendar? <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-how-to-improve-team-communication\"><span class=\"ez-toc-section\" id=\"How-to-improve-team-communication\"><\/span>How to improve team communication<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<div class=\"schema-how-to wp-block-yoast-how-to-block\"><p class=\"schema-how-to-total-time\"><span class=\"schema-how-to-duration-time-text\">Time needed:&nbsp;<\/span>5 minutes<\/p><p class=\"schema-how-to-description\">Follow these simple steps to know if your topic justifies a meeting.<\/p> <ol class=\"schema-how-to-steps\"><li class=\"schema-how-to-step\" id=\"how-to-step-1662586241233\"><strong class=\"schema-how-to-step-name\">Meet privately for one-way door decisions<\/strong> <p class=\"schema-how-to-step-text\">One-way door decisions are decisions that you can&#8217;t easily reverse. They are usually strategic in nature and require much time for deliberation. These decisions need to be made carefully. For example, choosing who to hire for a c-suite position at your company.<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"500\" class=\"wp-image-5270\" style=\"max-width:100%;\" src=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6.png\" alt=\"One-way Door Decisions\" srcset=\"https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6.png 800w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6-300x188.png 300w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6-768x480.png 768w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6-498x311.png 498w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6-320x200.png 320w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6-688x430.png 688w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-6-256x160.png 256w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1662586336476\"><strong class=\"schema-how-to-step-name\">Discuss big debates<\/strong> <p class=\"schema-how-to-step-text\">These meeting often bring wide array of opinions on a particular topic. The topic is subjective and people can sometimes take a meandering path toward making a clear point. For example, you have to pick a new website layout or a new brand logo.<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"500\" class=\"wp-image-5265\" alt=\"Big Debates\" src=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3.png\" style=\"max-width:100%;\" srcset=\"https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3.png 800w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3-300x188.png 300w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3-768x480.png 768w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3-498x311.png 498w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3-320x200.png 320w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3-688x430.png 688w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-3-256x160.png 256w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1662586351120\"><strong class=\"schema-how-to-step-name\">Get personal to get unblocked<\/strong> <p class=\"schema-how-to-step-text\">You need to bring everyone together to break through the gridlock of a particular process. Perhaps there are a lot of steps or people involved that could be streamlined if everyone understood whats involved.<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"500\" class=\"wp-image-5268\" alt=\"Getting Unblocked\" src=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5.png\" style=\"max-width:100%;\" srcset=\"https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5.png 800w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5-300x188.png 300w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5-768x480.png 768w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5-498x311.png 498w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5-320x200.png 320w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5-688x430.png 688w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-5-256x160.png 256w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1662586370935\"><strong class=\"schema-how-to-step-name\">Collaborate for creative brainstorming<\/strong> <p class=\"schema-how-to-step-text\">The think tanks are about embracing the silence and documenting all ideas discussed. Sometimes the best ideas come from picking away at one another random ideas until the best idea slowly reveals itself. For example, you have an essential campaign coming up, and you want your team members to bounce ideas off of each other.<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"500\" class=\"wp-image-5267\" alt=\"Creative Brainstorming\" src=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done.png\" style=\"max-width:100%;\" srcset=\"https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done.png 800w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-300x188.png 300w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-768x480.png 768w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-498x311.png 498w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-320x200.png 320w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-688x430.png 688w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-256x160.png 256w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1662586378977\"><strong class=\"schema-how-to-step-name\">Kick-offs, first-time meetings, and one-on-ones<\/strong> <p class=\"schema-how-to-step-text\">You\u2019re launching a new initiative, you\u2019re welcoming a new team member, or you\u2019re checking in with your employees; these meetings need to happen in person because they build trust in a way that virtual team communications simply can\u2019t.<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"500\" class=\"wp-image-5269\" alt=\"Kick-Offs, First-Time Meetings, and One on Ones\" src=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8.png\" style=\"max-width:100%;\" srcset=\"https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8.png 800w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8-300x188.png 300w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8-768x480.png 768w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8-498x311.png 498w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8-320x200.png 320w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8-688x430.png 688w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-8-256x160.png 256w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p> <\/li><li class=\"schema-how-to-step\" id=\"how-to-step-1662586397740\"><strong class=\"schema-how-to-step-name\">Be open about sensitive or challenging topics<\/strong> <p class=\"schema-how-to-step-text\">You need to host a seminar addressing a serious subject (sexual harassment in the workplace, diversity, equity, and inclusion, etc.), or you need to meet with an employee alone to discuss personal issues or performance feedback.<img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"500\" class=\"wp-image-5266\" alt=\"Sensitive or Challenging Topics\" src=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2.png\" style=\"max-width:100%;\" srcset=\"https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2.png 800w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2-300x188.png 300w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2-768x480.png 768w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2-498x311.png 498w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2-320x200.png 320w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2-688x430.png 688w, https:\/\/www.getmesa.com/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-2-256x160.png 256w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p> <\/li><\/ol><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-improve-team-communication-by-canceling-meetings\"><span class=\"ez-toc-section\" id=\"Improve-team-communication-by-canceling-meetings\"><\/span>Improve team communication by canceling meetings<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When we say \u201ccancel,\u201d we really mean to host an asynchronous meeting. Type out all pertinent information and send it to those who need to read it via chat, email, or shared document. Invite them to ask questions or talk to you if they need clarification on something.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Some examples of meetings that you can conduct include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Status Updates or FYIs: <\/strong>You have some new information about a project, and you can use email, chat, or a project management tool to send people updates<\/li>\n\n\n\n<li><strong>Getting Feedback or Support:<\/strong> You want to get your employees\u2019 opinions on something that isn\u2019t super urgent<\/li>\n\n\n\n<li><strong>Sharing a Proposal:<\/strong> You have an idea for something that isn\u2019t urgent, but you want to make sure it makes sense to your team members before solidifying it<\/li>\n\n\n\n<li><strong>Two-way Door Decisions: <\/strong>You need to decide which call to action sounds the best<\/li>\n\n\n\n<li><strong>Quick, Straightforward Questions:<\/strong> You need to know when something is completed and who\u2019s assigned to a specific task<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">How you structure your \u201cmeeting\u201d will depend on the topic. For instance, asking about a project deadline can be as simple as sending an email or a chat message. At the same time, longer status updates might be better in a shared document where your employees can leave comments on specific items.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To ensure efficiency with your asynchronous meetings, you can use analytical and functional notifications for automation, where accurate data and specific details can be provided quickly.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-minimizing-meetings-without-going-completely-digital\"><span class=\"ez-toc-section\" id=\"Minimizing-meetings-without-going-completely-digital\"><\/span>Minimizing meetings without going completely digital<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Some managers, especially those who already have entirely remote teams, don\u2019t want to give up face or voice time with their employees completely. It\u2019s understandable. Things can be misinterpreted over text, or the back-and-forth team communication is so disjointed that it\u2019s hard to stay on that train of thought.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><em>As Jonathan Crawford of Gr\u00fcvi<\/em> stated,<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\u201cI\u2019m all about the daily cross-functional standup regarding ecommerce. It\u2019s super important that other departments know what\u2019s evolving or changing in real-time, so I\u2019ve always pushed for the daily morning standup zoom call.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Spontaneous phone calls and video calls are under-rated and under-utilized for handling issues. Long slack workflows and email conversations take way longer than just picking up a phone.\u201d<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In some cases, outside of the 3d\u2019s, you may want to engage with your team members in real-time. Don\u2019t be afraid of brief Zoom meetings or phone calls; just be sure that you stay on topic and keep it short and sweet.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-improving-team-communication-with-workflow-apps\"><span class=\"ez-toc-section\" id=\"Improving-team-communication-with-workflow-apps\"><\/span>Improving team communication with workflow apps<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Limiting the number of meetings you host means finding other ways to connect with your team members. Here are our favorite apps for increasing meeting efficiency.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-email-by-mesa\"><span class=\"ez-toc-section\" id=\"Email-by-MESA\"><\/span>Email by MESA<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.getmesa.com\/apps\/email\">Email<\/a> is excellent for thorough responses, so details can be included. MESA offers built-in email sending that enables you to streamline your workflows.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can use Email by MESA to send emails to a specific or dynamic email address (like an internal department). You can create workflow templates that automatically send emails when there\u2019s an update that your team needs to see. For example, you can use the app to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Send an email to your customer service staff when you get a low rating on a <a href=\"https:\/\/www.getmesa.com\/apps\/delighted\">Delighted<\/a> customer survey<\/li>\n\n\n\n<li>Notify your logistics staff when a <a href=\"https:\/\/www.getmesa.com\/apps\/tracktor\">Tracktor<\/a> order over $100 hasn\u2019t been delivered within 15 days<\/li>\n\n\n\n<li>Notify your marketing staff when a <a href=\"https:\/\/www.getmesa.com\/apps\/shopify\">Shopify<\/a> product becomes out of stock<\/li>\n<\/ul>\n\n\n<div class=\"mesa-template-backend frontend-hidden\">\n    <p><strong>MESA Template ID<\/strong><\/p>\n    <p>daily-shopify-order-report-card<\/p>\n<\/div>\n\n<div class=\"mesa-template\" data-template=\"daily-shopify-order-report-card\"><\/div>\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\t\t<style>.mesa-template-backend {\n    background: rgba(139, 139, 150, 0.1);\n    padding: 22px;\n}\n\n.mesa-template-backend h5,\n.mesa-template-backend p {\n    margin: 0 0 5px;\n}\n\n.mesa-template-backend p {\n    font-size: 16px;\n}\n\n.mesa-template-backend p:last-child {\n    display: inline-block;\n    background: #fff;\n    padding: 5px 10px;\n}\n\n.mesa-template-backend p strong {\n    font-size: 12px;\n}<\/style>\n\t\t\n\n\n<h3 class=\"wp-block-heading\" id=\"h-sms-by-mesa\"><span class=\"ez-toc-section\" id=\"SMS-by-MESA\"><\/span>SMS by MESA<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.getmesa.com\/apps\/sms\">SMS<\/a> is beneficial for critical notifications that require immediate attention. We recommend only using SMS when it\u2019s super urgent, as the SMS integration should primarily be used for customer engagement.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For instance, if your website goes down, you may want to send an SMS alert to the team members who maintain the website so they can fix the bug as quickly as possible. Or you may want to use SMS to alert admins when an order is flagged to limit potential fraud without disrupting your process.&nbsp;<\/p>\n\n\n<div class=\"mesa-template-backend frontend-hidden\">\n    <p><strong>MESA Template ID<\/strong><\/p>\n    <p>receive-sms-alert-for-new-shopify-order<\/p>\n<\/div>\n\n<div class=\"mesa-template\" data-template=\"receive-sms-alert-for-new-shopify-order\"><\/div>\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-approvals-by-mesa\"><span class=\"ez-toc-section\" id=\"Approvals-by-MESA\"><\/span>Approvals by MESA<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.getmesa.com\/apps\/approval\">Approvals<\/a> is perfect for when human intervention is needed before data is migrated between systems. The integration enables you to pause automation and requires manual approval of data before publishing to the next step. You can notify your staff with email notifications that let them know when there\u2019s an item pending approval.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Some of the ways you can use Approvals by Mesa include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Standardizing your fraudulent order mitigation<\/li>\n\n\n\n<li>Manually approving auto-generated thank you emails<\/li>\n\n\n\n<li><a href=\"\/features\/workflow-testing\">Testing workflows<\/a> before saving data<\/li>\n\n\n\n<li>Manually capturing funds for an order based on its fraud score<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">MESA\u2019s Approvals help you stay on top of your time-saving automation without letting things slip through the cracks.<\/p>\n\n\n<div class=\"mesa-template-backend frontend-hidden\">\n    <p><strong>MESA Template ID<\/strong><\/p>\n    <p>approve-thank-you-emails-before-sending<\/p>\n<\/div>\n\n<div class=\"mesa-template\" data-template=\"approve-thank-you-emails-before-sending\"><\/div>\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-slack\"><span class=\"ez-toc-section\" id=\"Slack\"><\/span>Slack<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.getmesa.com\/apps\/slack\">Slack<\/a> is great for team notifications when a message needs to go to a group for either discussion or awareness. As one of the most popular workplace apps, Slack has improved team communications for over 700,000 companies globally.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can use a Slack workflow to open up multiple channels for conversations between team members. You can have an all-team channel and channels for each department and sub-group. When employees need to share updates, they can post to the channel that involves the people who need to see the information.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A Slack workflow is especially useful for remote or hybrid teams because it comes with a mobile app so everyone can receive updates no matter where they are. The app provides a more personal and direct way to engage with team members than email.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Additionally, you can use MESA to automate messages through Slack workflows to communicate any issues. For example, you can set up a Slack workflow that sends an automatic message to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Alert your warehouse when an order doesn&#8217;t ship on time<\/li>\n\n\n\n<li>Tell your manufacturing team when custom orders come in<\/li>\n\n\n\n<li>Notify your staff when promotions go live so they can expect a higher order volume<\/li>\n\n\n\n<li>Warn stakeholders about Shopify orders that are flagged as \u201chigh-risk\u201d<\/li>\n\n\n\n<li>Update inventory teams when product stocks are getting low so that they can reorder items&nbsp;<\/li>\n<\/ul>\n\n\n<div class=\"mesa-template-backend frontend-hidden\">\n    <p><strong>MESA Template ID<\/strong><\/p>\n    <p>send-slack-alert-when-product-out-of-stock<\/p>\n<\/div>\n\n<div class=\"mesa-template\" data-template=\"send-slack-alert-when-product-out-of-stock\"><\/div>\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-discord\"><span class=\"ez-toc-section\" id=\"Discord\"><\/span>Discord<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.getmesa.com\/apps\/discord\">Discord<\/a> is great for team notifications when a message needs to go to a group for either discussion or awareness. It also comes with audio and video options to keep your team on the same page.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The app is an instant messaging platform initially created for gamers, but businesses have found it incredibly helpful to notify staff. You can create multiple servers for different teams or topics like a Slack workflow. But Discord offers moderation tools and custom member access powers to protect sensitive information.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can integrate MESA with Discord to send an automated message for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>An \u201corder paid\u201d update&nbsp;<\/li>\n\n\n\n<li>A fulfillment issue&nbsp;<\/li>\n\n\n\n<li>An international Shopify order<\/li>\n\n\n\n<li>An abandoned cart in Shopify<\/li>\n<\/ul>\n\n\n<div class=\"mesa-template-backend frontend-hidden\">\n    <p><strong>MESA Template ID<\/strong><\/p>\n    <p>email-discord-invites-to-new-shopify-customers<\/p>\n<\/div>\n\n<div class=\"mesa-template\" data-template=\"email-discord-invites-to-new-shopify-customers\"><\/div>\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-google-drive\"><span class=\"ez-toc-section\" id=\"Google-Drive\"><\/span>Google Drive<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/www.getmesa.com\/apps\/google-drive\">Google Drive<\/a> offers an easy way to share documents. You can create Docs, Sheets, Forms, and Slides to share with your team members. You can modify the access permissions to notify your staff to view, comment, or edit the document as needed.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-data443-irp-shortcode irp-shortcode\">[irp posts=&#8221;261&#8243; name=&#8221;How to Connect Shopify Orders to Google Sheets&#8221;]<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">If your employees see anything that raises a question, they can leave a comment in line with the text. Or, if it\u2019s a working document, they can make changes right there. The document updates in real-time for everyone who has access to it.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can use Google Drive to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Approval on a quarterly budget organized in a <a href=\"https:\/\/www.getmesa.com\/apps\/google-sheets\">Google Sheet<\/a><\/li>\n\n\n\n<li>Send out updates written out in a Google Doc<\/li>\n\n\n\n<li>Receive employee feedback through Google Forms<\/li>\n\n\n\n<li>Share a proposal outlined in Google Slides<\/li>\n<\/ul>\n\n\n<div class=\"mesa-template-backend frontend-hidden\">\n    <p><strong>MESA Template ID<\/strong><\/p>\n    <p>send-uploadery-file-to-google-drive<\/p>\n<\/div>\n\n<div class=\"mesa-template\" data-template=\"send-uploadery-file-to-google-drive\"><\/div>\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-wrapping-up\"><span class=\"ez-toc-section\" id=\"Wrapping-Up\"><\/span>Wrapping Up<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">If there\u2019s one takeaway from this piece, it\u2019s essential to streamline notifying your staff to keep them happier by respecting their time. The more you can automate team notifications into your existing tech stack to keep everyone informed, the less your company will need to depend on meetings to share information.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">MESA makes it easy to add <a href=\"https:\/\/www.getmesa.com\/blog\/what-is-ecommerce-automation\/\">ecommerce automation<\/a> to improve your team\u2019s communication and efficiency. Get inspired by other <a href=\"https:\/\/www.getmesa.com\/blog\/13-time-saving-workflows-for-growing-dtc-brands\/\">time-saving workflows<\/a> popular DTC brands are discovering.<\/p>\n\n\n\n<div class=\"card-next-steps\">\n\t<div class=\"card__content\">\n\t\t<h4>What to do next&#8230;<\/h4>\n<p>The fastest way to automate anything is to start with a single task.<\/p>\n<ol>\n<li><a href=\"https:\/\/www.getmesa.com\/pricing\"><strong>Try MESA free<\/strong><\/a> \u2014 7-day free trial included<\/li>\n<li><a href=\"https:\/\/www.getmesa.com\/templates\"><strong>Start from a template<\/strong><\/a> \u2014 pre-built workflows for the most common tasks<\/li>\n<li><a href=\"https:\/\/www.getmesa.com\/yedric\"><strong>Describe your workflow<\/strong><\/a> \u2014 let our AI assistant build it for you<\/li>\n<\/ol>\n\t<\/div><!-- \/.card__content -->\n\n\t<\/div><!-- \/.card-next-steps -->\n","protected":false},"excerpt":{"rendered":"<p>Nearly half of all US workers want to be improving team communication. And the disconnect negatively affects employee engagement. Additionally,&#8230;<\/p>\n","protected":false},"author":16,"featured_media":4275,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[444],"tags":[323,346,20,284,22,291,350],"class_list":["post-4267","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-shopify-automation-guides","tag-approval","tag-discord","tag-dropbox","tag-gmail","tag-google-drive","tag-slack","tag-sms"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Improve Team Communication and Get More Done - MESA<\/title>\n<meta name=\"description\" content=\"Always improving team communications is critical to running a growing business. Learn how to improve team communication by knowing what justifies a meeting.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Improve Team Communication and Get More Done - MESA\" \/>\n<meta property=\"og:description\" content=\"Always improving team communications is critical to running a growing business. Learn how to improve team communication by knowing what justifies a meeting.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.getmesa.com/blog\/how-to-improve-team-communications-and-get-more-done\/\" \/>\n<meta property=\"og:site_name\" content=\"MESA\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/web.facebook.com\/mesabyshoppad\/\" \/>\n<meta property=\"article:published_time\" content=\"2022-05-12T19:23:30+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-13T01:49:58+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.getmesa.com\/blog\/wp-content\/uploads\/how-to-improve-team-communication-and-get-more-done-7.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"720\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Ash Maynor\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@getmesa\" \/>\n<meta name=\"twitter:site\" content=\"@getmesa\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Ash Maynor\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"10 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/\"},\"author\":{\"name\":\"Ash Maynor\",\"@id\":\"https:\\\/\\\/www.getmesa.com\\\/blog\\\/#\\\/schema\\\/person\\\/19e545f92a3d6c7f3e89491787061d1c\"},\"headline\":\"How to Improve Team Communication and Get More Done\",\"datePublished\":\"2022-05-12T19:23:30+00:00\",\"dateModified\":\"2025-12-13T01:49:58+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/\"},\"wordCount\":1908,\"publisher\":{\"@id\":\"https:\\\/\\\/www.getmesa.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.getmesa.com/blog\\\/wp-content\\\/uploads\\\/how-to-improve-team-communication-and-get-more-done-7.png\",\"keywords\":[\"approval\",\"discord\",\"dropbox\",\"gmail\",\"google drive\",\"slack\",\"sms\"],\"articleSection\":[\"Guides\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/\",\"url\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/\",\"name\":\"How to Improve Team Communication and Get More Done - MESA\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.getmesa.com\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.getmesa.com/blog\\\/how-to-improve-team-communications-and-get-more-done\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.getmesa.com/blog\\\/wp-content\\\/uploads\\\/how-to-improve-team-communication-and-get-more-done-7.png\",\"datePublished\":\"2022-05-12T19:23:30+00:00\",\"dateModified\":\"2025-12-13T01:49:58+00:00\",\"description\":\"Always improving team communications is critical to running a growing business. 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